Executive Receptionist Resume

Desired Industry: Building Trades/Construction	SpiderID: 21998
Desired Job Location: New York, New York	Date Posted: 8/6/2008
Type of Position: Full-Time Permanent	Availability Date: 2 weeks after official letter of hire
Desired Wage: $40000.00
	U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience	Willing to Travel: No
Highest Degree Attained: Bachelors	Willing to Relocate: No

Objective:
Executive Receptionist position offering opportunity to transition out of financial services and into a position where my interest in Building Services may be fully developed. Positive environment and work-life balance are just as important as salary.

Experience:
Supported executives for major firms to include Taconic Investments, Shen, Milsom & Wilke and Ford & Harrison.
-- Respond to and screen calls for senior executives.
-- Greet and provide assistance to visitors.
-- Update and maintain databases.
-- Coordinate meetings and office support.

Education:
B.A. Hunter College
Two year certificate, Dress Design, French Fashion Academy.
The Career Center - periodic courses to update MS Office skills.

Skills:
MS Word - Proficient.
MS Excel, Access, PowerPoint-Basic.
Outlook - Basic.

Executive Receptionist with over 10 years experience supporting senior executives. Areas of expertise include guest assistance, call screening, service coordination, meeting room scheduling, and expense tracking, Responsible, detail oriented with strong organizational, analytical, problem solving, communication, and relationship management skills.

Additional Information:
CHOICE TEMPORARIES/FORREST SOLUTIONS
2007 - Present
Executive Receptionist

-- Long-term Executive Receptionist positions supporting executives for major firms to include Shen, Milsom & Wilke; Taconic Investments; United Hospital Fund and Ford & Harrison.

-- Respond to and screen calls for senior executives.

-- Interface with Building Services, Purchasing and Office Services to coordinate cleaning, maintenance, supplies and catering/meeting set-ups.

-- Greet and provide assistance to visitors.

-- Maintain spreadsheet for executive assistant detailing deposits and withdrawals from senior partner's business checking account

-- Reserved meeting rooms.

-- Updated the contact database.

NEW YORK STATE BANKING DEPARTMENT
2004 - 2007
Executive Receptionist, Executive Division, Office of the Superintendent of Banks

-- Screened and directed up to 60 calls daily.

--Prepared summary of inquiries for consumer help line personnel.

-- Assisted three executive assistants.

-- Liaised with Building Management.

-- Maintained conference room calendar.

-- Coordinated catering with Office Services.

-- Updated Superintendent's correspondence log.

-- Generated status reports and followed-up on outstanding items.

-- Created the Front Desk Handbook.

DISTINCTIVE TEMPORARY SERVICES/ADECCO/A.T. STAFFING
2001 - 2004
Administrative Secretary (consulting assignments)

-- Demonstrated proficiency in expense reporting, record keeping and file maintenance.

-- Supported management and executive assistants during long-term assignments at Turner Construction, United Federation of Teachers, Citigroup and other firms.

-- Coordinated travel, meeting and transpiration arrangements with in-house agents.

-- Cleared up 3 month backlog in expense reporting for two analysts.

-- Set-up expense report and receipt binders for 13 analysts.

-- Utilized Outlook Calendar, Task List and Journal to keep track of when expense receipts were due, when reports were submitted for approval and when completed.

-- Coordinated preparation of weekly meeting materials

THE PORT AUTHORITY OF N.Y. & N.J.
1999 - 2001
Office Assistant/Executive Receptionist, Leases Division, Legal Department (through Distinctive Temporary Services)

-- Provided secretarial and clerical support to three attorneys.

-- Updated division database.

-- Fielded phone calls.

-- Supported the Office of the General Counsel.

LAZARD FRERES & CO., LLC
1997 - 1999
Administrative Secretary, Mergers & Acquisitions, Investment Banking Department

-- Utilized Microsoft Word and Excel to create presentation books.

-- Monitored and maintained expense and house accounts for analysts and associates.

-- Coordinated meeting arrangements.

Reference:
Available at time of interview.

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