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Senior Executive Administrative Assistant Resume
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| Desired Industry: Healthcare |
SpiderID: 22492 |
| Desired Job Location: Plano, Texas |
Date Posted: 9/8/2008 |
| Type of Position: Full-Time Permanent |
Availability Date: immediate |
| Desired Wage: $60,000 |
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U.S. Work Authorization: Yes |
| Job Level: Management (Manager, Director) |
Willing to Travel: Yes, More Than 75% |
| Highest Degree Attained: High School/Equivalent |
Willing to Relocate: No |
Objective:
Senior Executive Assistant to C-suite officer level executive(s) where I can effectively utilize my expertise in managing the day to day operations of my executive with a high degree of confidentiality, discretion and poise. Support the executive and the organization by incorporating my administrative expertise and marketing/public relations skills so as to independently manage logistics, inquiries, correspondence and presentation composition, communication, and event planning and execution, and building with a focus on the companys short and long-term strategic goals.
Experience:
May 95 Jul 08
ATHEROGENICS, INC. Alpharetta, GA
Executive Assistant to the President and CEO / Manager, Corporate Communications
Served as Executive Assistant to the President and CEO of small biotech startup from May 95 August 00. During this period I established communications and office systems in 8,100SF office/laboratory facility in Norcross, GA (relocated to 25,000SF facility in Alpharetta in Mar 99). I also served as office manager and human resources coordinator, in addition to supporting the CEO and senior management team. Hired and trained senior management administrative staff and receptionist. Promoted to Manager of Corporate Communications following our IPO in August 2000.
Coordinated due diligence meetings and road shows with national investors, securing > $39M in capital;
Tracked the CEOs ongoing projects and priorities and those of his direct reports;
Assisted executive management with special projects as needed;
Coordinated national and international conference registration and speaking engagements
Coordinated bi-monthly Board of Directors meetings, annual Strategic Board Retreats and Scientific Advisory Board meetings;
Coordinated senior management recruiting efforts (build-out of senior mgmt team);
Managed all public relations materials, liaison with company PR firm; drafted and distributed press releases to local bureaus; dotted line responsibility to the CFO in this role;
Designed and created company Corporate Information Booklet, biotech conference marketing exhibit posters and handouts; redesigned company website;
Assisted Director of Finance with coordination of Company Stock Options; maintained all legal and patent files;
Company Chair for Employee Activities Committee;
Successfully transitioned facility maintenance to support staff, including the management of the companys security system; telephone and voice mail systems;
Successfully transitioned the human resources responsibilities to HR administrative assistant, including training and orientation, benefits, employee handbooks, personnel files, job descriptions and job offer letters, regret letters, and other pertinent personnel forms.
PUBLIC RELATIONS
Managed PR consultant relationship, including budget and project work flows
Composed strategic communication materials, including news releases, company collateral, web content
Maintained database for news releases; distributed releases to pertinent wire services and the Nasdaq electronic disclosure network
Coordinated key executive interviews with PR firm, journalists, photographers and media training
Drafted company messages in coordination with PR consultant
Managed industry trade exhibit at life sciences trade shows, including design of exhibit graphics
INVESTOR RELATIONS
Conceived and created 7 consecutive award-winning AtheroGenics annual reports (2000-2007)
Managed company IR consultant relationship, including budget and project work flows
Corporate contact for all incoming investor inquiries
Responsible for managing and updating company website and content
Created and managed distribution of investor kit materials
Established and maintained relationships with buy side and sell side investment community
Scheduled and participated in investor conference calls with key company executives
Developed and maintained investor slide presentations
Coordinated U.S. and EU non-marketing roadshows for CEO and CFO
Conceived and produced annual invitation-only investor receptions in conjunction with pertinent medical industry conferences, incl. venue scouting and negotiating, design and production of save-the-date mailers and gift invitations
Disclosure Controls Committee Coordinator (corporate governance)
Scheduled and managed all earnings calls and web casts; drafted conf call scripts and quarterly earnings releases
Managed annual shareholders meeting logistics and on-site participation
Managed engagement of Annual Report design firm, budget, scheduling, design, theme, report copy, photo shoots, printing and distribution
Jun 88 - Apr 95
(NEUROCARE) PARADIGM HEALTH CORPORATION Concord, CA
Executive Assistant to the President and CEO
Served as Secretary to Director of Residential Program for traumatically head injured patients (NeuroCare). Promoted in 1990 to corporate office Executive Secretary to the VP Sales and Marketing. Promoted to Executive Assistant to the President and CEO in 1991. In this capacity, I provided overall administrative management within the Office of the President. I was direct liaison between Executive Staff, Board of Directors and VC/investor community. Responsibilities included:
Appointed Member, Executive Operating Committee by CEO;
Assisted in the editing and production of the 1993 Business Plan;
Coordinated due diligence meetings with national VCs; resulting in > $5 million in capital;
Coordinated monthly Board of Directors meetings and Board packets;
Coordinated executive and senior management searches, facilitating all aspects of recruiting efforts, working with executive search firms;
Coordinated offsite meetings for all senior and executive management, as well as national steering committee meetings;
Managed the production of a series of company videos for families and case managers of traumatically head injured patients;
Managed all marketing vendor relations working with marketing consultant, direct mail house and various printers;
Produced all CEO slide presentations for annual health care conferences nationally;
Company Chair for Employee Activities Committee.
Affiliations:
Member, National Investor Relations Institute (NIRI)
Member, League of American Communication Professionals (LACP)
Skills:
Microsoft Word, Excel, PowerPoint, Exchange, Outlook
Reference:
Russell M. Medford, MD, PhD
President, CEO and Scientific Co-founder
AtheroGenics, Inc.
8995 Westside Parkway
Alpharetta, GA 30004
(678) 336-2538
rmedford@atherogenics.com
Mark P. Colonnese
Executive Vice President and Chief Financial Officer
AtheroGenics, Inc.
8995 Westside Parkway
Alpharetta, GA 30004
(678) 336-2511
mcolonnese@atherogenics.com
Lilian Stern
Principal, Stern Investor Relations
New York, NY
(212) 362-1200
lilian@sternir.com
Candidate Contact Information:
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