Administrative Assistant Resume

Desired Industry: Clerical/General Office	SpiderID: 22601
Desired Job Location: Cordova, Tennessee	Date Posted: 9/16/2008
Type of Position: Full-Time Permanent	Availability Date: 9/29/2008
Desired Wage: 38,0000
	U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience	Willing to Travel: Yes, 25-50%
Highest Degree Attained: Bachelors	Willing to Relocate: No

Objective:
To obtain an adminstrative assistant position that will require the need for executive level administrative skills.

Experience:
2008 – Present Instructor – Wedding Planning Institute @ Tennessee State University
2007 – Present Office Manager -GCA Services Group, Inc.
• Supervise Administrative Staff
• Recruiting/Interviewing
• Hire/Orientate New Hires
• Process New Hire Paperwork
• Run Background Checks
• Prepare Employees for Fingerprinting
• Drug Screenings
• Process Payroll/Run Reports
• Process Expense Reports
• Approve Payroll
• Train Account Managers
• Train Administrative Staff
• Order Office Supplies
• Process New Hires
• Order Vehicles/Cell Phones
• Setup New Hire System Programs
• Track Deficiencies/Trouble Shooting
• Travel to Sites to Train Account Managers
• Open and Close Office
• Maintain Office Equipment
• Manage Filing System
• Coordinate Meetings

2002 – Present Executive Administrative Assistant/Marketing Manager - Mid-South Wedding & Event Planners’
• Managing Administrative staff
• Delegating Assignments to Administrative & Accounting Staff
• Processing Monthly Invoices for Payment
• Processing Payroll
• Accounts Receivables and Payables
• Processing Company Bills/Disbursing Payments to Vendors
• Maintaining Calendars, Tracking Employee Available Leave
• Setting objectives and establishing priorities for staff
• Arranging Travel and Coordinating all Special Events
• Maintaining state-of-the-art technology
• Enforcing ethical business practices; complying with, or influencing the development of, laws and regulations.
• Maintaining professional knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices.
• Managing Accounts Payable and Receivables
• Participating in annual Bridal Shows though-out the Mid-South Region
• Planning and Extraditing Events both Individual and Corporate
• Creating various themes for events outside and indoors
• Writing Proposals & Contracts for both individual and corporate organizations
•
2004 - 2007 Executive Administrative Assistant - Conway Truckload
• Maintaining Calendars
• Scheduling Appointments
• Scheduling meetings, training and travel arrangements
• Planning Special Events
• Creating PowerPoint Presentations
• Ordering Office Supplies
• Coordinating various meeting and functions for VP’s
• Maintaining training & employees leave time calendars
• Transcribing minutes and time keeping
• Processing Expense Reports
• Processing Bills in the Arbia System
• Some Accounts Payable & Receivables
• Shipping packages using FedEx shipping system
• Processing Employee Payroll for Drivers
2003 – 2004 Executive Administrative Assistant – Volt Services, Comforce, Inc.
• Scheduling Travel Arrangements
• Processing new hire employees and training
• Arranging and planned Meetings
• Planning Special Events
• Assisting the VP of Operations in daily task
• Trained coordinators on regulatory processes and following protocol
• Creating Marketing Presentations and Literature (signs, postcards and mass mailings)
• Processing Expense Reports
2001-2003 Contracted Regulatory Consultant – Various Hospitals – Lee Polk & Associates
• Reviewed all studies, Institutional Review Board (IRB) records and study binders for accuracy.
• Prepared Protocol Binders for each study.
• Recommended that various studies be reopened or terminated.
• Verified that investigators follow the protocol as required by the FDA and IRB.
• Created PowerPoint Presentations in spreadsheet and correspondence format giving an overall review of the accounting records.
• Reviewed company’s annual budget & recommended extractions.
• Trained coordinators on regulatory processes.
• Set up archiving system to store and track older trials.
• Maintenance of regulatory compliance documentation & database and CLIA certification.
1997-2001 Executive Administrative Assistant/Regulatory Affairs Associate – Response Oncology:
• Maintained calendars for the director and management team.
• Prepared various training sessions for the nurses, data managers, & project managers.
• Performed dictations and transcriptions.
• Managed all travel, meetings and conference calls for the Director of Project Management.
• Proofread documents, refined contracts, cancer protocols, site approvals, and investigator agreements.
• Processed expense reports.
• Maintenance of regulatory compliance documentation & database and CLIA certification.
• Submitted cancer protocols to the appropriate parties for approval.
• Processed Physician CV’s and licenses.
1993 -1997 Executive Secretary – Airport Authority:
• Assisted the Project Manager on the completion of the IRS Project.
• Prepared proposals, correspondence, spreadsheets, scheduled meetings, prepared minutes, arranged all travel and conference calls.
• Maintain a close working relationship with engineers, contractors and sub-contractors.
• Processed payroll in the Kronos Time Keeper System
• Tracked attendance, vacations, bonuses and sick leave for three departments.
• Maintained evaluations, testing, salary increases and new hire packets.
• Acted as Liaison in employee relations.
• Compiled and processed invoices for payment by requesting requisitions.
• Created office correspondence for three supervisors, manager and director
• Maintained a 5.2 million-dollar budget for the department and processed expense reports.

Education:
EDUCATION:
Medical Office Administrative, Memphis Paramedical Institute, 1979 – 1982
Applied Science Degree in Business Administration, Rutledge College, 1985,
Office System Technology, State Technical Institute, 1996 – 1999
Certified Professional Secretary (CPS). State Technical Institute, 1997
Certified in Spreadsheet Application, 1986 Certified in Word Processing, 1986

Affiliations:
Associaton of Wedding Professionals
Association of Bridal Consultants

Skills:
: Microsoft Office Suites 2007 Word, Excel, PowerPoint, Outlook & Access
Type 60 wpm Adobe Photo/Adobe Reader
Data Entry 12,000KPH Quicken 2008 Lotus Notes 2000 Notary Public
WordPerfect 2003 Crystal Payroll System Kronos Time Keeper
Adobe Dream Weaver CS3 MS Expression MS Front Page JD Edwards
PeopleSoft Arbia Tracking System

Additional Information:
When entering my education on the previous page it did not show an associate degree.

Reference:
Pamela Carter - 901-794-6740
Tina Seals - 901-218-2040
Camille Pegues - 901-690-8930

Candidate Contact Information:

Name: Lynda Jones-Owings
Street:	Phone: 901-503-3071
City: Memphis	Fax: -
State: Tennessee
Zip: 38016
Web Site: