Administrative/Executive Assistant Resume

Desired Industry: Finance/Investment	SpiderID: 22770
Desired Job Location: White Plains, New York	Date Posted: 9/26/2008
Type of Position: Full-Time Permanent	Availability Date: October 1
Desired Wage: 60000
	U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience	Willing to Travel: No
Highest Degree Attained: High School/Equivalent	Willing to Relocate: No

Experience:
IBM Corporation – 2000- Present
Executive Assistant
I support the VP and Director of Corporate Strategy in The Corporate Strategy department. Responsibilities include International and domestic travel, calendaring, expense reimbursement and preparation of Powerpoint presentations.

PENTEGRA GROUP – 2000
Account Administrator – Defined Contribution Services
I provide support to the Account Representatives, preparing Tax forms (5500) for clients, processing contributions, distributions, and client inquiries.

PENTEGRA GROUP – 1996-2000
Administrative Assistant – Defined Contribution Services
In this Retirement and Pension Services corporation I am responsible for running and preparing monthly reports for a client base of 300 and participant quarterly 401(k) statements with a participant base of 26,000. I am also a support person for the department, which consists of managers and account representatives. Other responsibilities include processing of loan coupons, rollover forms, assigning pin numbers, and processing customer requests.

ASCAP (American Society of Composers, Authors & Publishers) - 1988-1996
Administrative Assistant to Chief Financial Officer (1994-1996)
As Administrative Assistant to the Chief Financial Officer of this performing rights organization with annual revenues of $500 million, my responsibilities included calendar maintenance, screening and responding to mail and telephone correspondence, processing payments, dictation, and interfacing with other executives. In addition, I was responsible for:

Frequent and intense preparation for monthly meetings of Board of Directors including compilation of financial materials, Board Resolutions, and distribution of sensitive materials; Administration of risk insurance premiums and claims; Management of CFO’s office; Maintenance of highly confidential employee and financial records; Maintenance of administrative records for The ASCAP Foundation, including incoming receipts and correspondence.

Customer Service Representative/Administrative Assistant to the District Manager-1988-1994
In this lower New York State and Connecticut District Licensing office, located in White Plains, my primary responsibility was to handle customer inquiries regarding the issuance of new licenses and/or, questions regarding existing licenses. Specifically, I interfaced with field representatives, and instituted and prepared forms for new accounts and rate changes; responded to internal requests for information; recapped files for legal review; updated status of delinquent accounts; determined and completed appropriate form letters; generated “Field Assignment Reports” for representatives; administered District Manager’s personal and confidential correspondence through dictation and Dictaphone. Promoted to Administrative Assistant to CFO when the District office was closed.

Education:
Westlake High School - Graduated 6/1973

Skills:
Software Used: Microsoft Office, Lotus Notes, Word Perfect 5.1, Word Perfect 6.0 & 6.1 for Windows, Excel, Lotus 1-2-3 for Windows, Lotus Organizer, Trustmark, CC-Mail, Paradox, and Multimate

Reference:
Furnished Upon Request

Candidate Contact Information:

Name: Lucy McColl
Street:	Phone: 914-948-1312
City: White Plains	Fax: -
State: New York
Zip: 10603
Web Site: